Import Emails with Webmail on a cPanel Server

When it comes to importing Emails on to a cPanel based server, using Webmail is the easiest method. Currently cPanel-based servers offer three different webmail interfaces [Horde, Squirrel Mail, and RoundCube] for viewing and managing email accounts without the need to setup an email client. This tutorial will focus on how to import emails from your server by utilizing the Horde Webmail interface.

While RoundCube does support email importing, it only allows you to do so with a single email at a time. This may not be an issue for some, but when working to import a large number of emails, this can be an inconvenience. Horde, on the other hand, allows the importing of entire folders, which can speed things up when working to import in bulk.

Pre-flight Checklist

  • These instructions are intended specifically for a managed Liquid Web server with cPanel.
  • The Horde Webmail interface must not be disabled on the server.
  • Access to the cPanel which owns the email address will be necessary.

Import Emails with Horde Webmail

For importing emails via Horde the process is largely the same as when exporting. You will need to start the same by opening the webmail interface for the email account. Once you are logged into the email address and have horde open you can proceed with the importing directions below.

Our example for importing continues from the examples set in exporting found above. Though, in this example we are using a different email account that is currently empty of any Emails.
    1. From the Horde interface of the account you wish to import to, right click the folder you would like emails imported to. We will use the Inbox.

Email Import - Horde Folder Menu

    1. From the folder drop down menu select “Import”

step-two

    1. You will now see a popup to select the file for uploading, select the file by clicking ‘Browse’ to use the file picker.

Email Import - Horde File Select

  1. With a file selected click the “OK” button and Horde will begin the upload and import. After clicking OK you should return to the main Horde interface, there you will begin to see the imported emails to populate.

With this step complete you can now see that the emails were imported. You can see this below by comparing the two screenshots:

Email Export - Horde Interface

Import Results

Export Emails with Webmail on a cPanel Server

When it comes to exporting Emails on a cPanel based server using Webmail is the easiest method. Currently, cPanel-based servers offer three different webmail interfaces [Horde, Squirrel Mail, and RoundCube] for viewing and managing email accounts. Using a webmail client allows you access to your Emails without the need to setup an email client. This tutorial will focus on how to export emails from your server by utilizing the Horde Webmail interface.

While RoundCube does support email exporting, it only allows you to do so with a single email at a time. This may not be an issue for some, but when working to export a large number of emails this can be an inconvenience. On the other hand, Horde allows the exporting of entire folders, this can speed things up when working to export in bulk.

Pre-flight Checklist

  • These instructions are intended specifically for a managed Liquid Web server with cPanel.
  • The Horde Webmail interface must be enabled on the server.
  • Access to the cPanel account which owns the email address will be necessary.

Export Emails with Horde Webmail

  1. Open webmail for the email address you would like to export.
    You can do this by either logging into webmail with the email address directly, or by going in through the cPanel account that owns the email address.

    Open Webmail via cPanel:

    1. Login to the cPanel account that owns the email address you are looking to export.
    2. On the main cPanel page for the account find and click the “Email Accounts” button.
      Email Export Main cPanel
    3. Now on the Email Accounts page, find the email address you’d like to export emails for. Click the “More” button and then find and click “Access Webmail”.
      cPanel Email - Action Menu

    Open Webmail directly:

    1. To open webmail directly you would pull up the webmail login by visiting:
      http://[Server IP]:2097 or http://[Server Hostname]:2097
    2. You should now see a Webmail login page where you can enter the email address and respective password to login.
  2. Once the Webmail login is complete, either by direct login or login via cPanel, you will be presented with a page for Webmail selection.

  3. You should select ‘Horde’ when presented the choice of a Webmail client application. Once Horde is fully loaded you will see an interface similar to the following screenshot:
    Email Export - Horde Interface

    You can choose any folder you would like, for this example we will be using the Inbox.
  4. From Horde, right click ‘Inbox’ and select ‘Export’ from the list.
    Email Export - Horde Folder Menu
  5. You will now see a popup with export options, you can simply click ‘OK’ to get the exported emails in MBOX format.
    Email Export - Horde Download

With that complete you should now see your browser downloading the Emails in the MBOX format. The MBOX file format is a fairly generic format used for backing up Emails. The MBOX format is essentially a plain text file and has a wide range of support with various Email clients.

For more details and information on this file format see the MBOX wikipedia page.

How To Use Webmail from Within cPanel

  1. This tutorial assumes you’ve already logged in to cPanel, and are starting on the home screen.

    cpanel-paperlantern-9-webmail--01

  2. Now let’s learn how to use webmail to access our email from within cPanel.

    cpanel-paperlantern-9-webmail--02

  3. Click the Email Accounts icon.

    cpanel-paperlantern-9-webmail--03

  4. To access webmail for the main account, you would use this link… but we’re not going to do this because we want to access webmail for a specific account.

    cpanel-paperlantern-9-webmail--04

  5. Instead, click the "More" drop down box for the email account you wish to access.

    cpanel-paperlantern-9-webmail--05

  6. Then click "Access Webmail".

    cpanel-paperlantern-9-webmail--06

  7. Type the email address password, then click "Log in".

    cpanel-paperlantern-9-webmail--07

  8. This is the Horde webmail main screen, where we can check our inbox …

    cpanel-paperlantern-9-webmail--08

  9. … and compose a "New Message".

    cpanel-paperlantern-9-webmail--09

 

cPanel How To: Easily Remove E-Mail From The Server

Allowing e-mail to build up in an account can lead to many troublesome issues like low disk space, sudden domain quota problems, and more. This article will cover several options that are available to remove those old messages and get your e-mail running smoothly again.

Continue reading “cPanel How To: Easily Remove E-Mail From The Server”