How To: Setup a Mail account in OS X

This tutorial will walk you through the steps required to set up a new email account in Mail (aka Mail.app aka MacMail), the built-in email application that comes with Mac OS X.

Please note that the examples provided here are written for Mail version 3.6 which comes with OS X 10.5.7. For instructions in Mail under version 9.1 (El Capitan), visit How To Set up Email in Mac OS X 10.11.

Apple does provide an online step-by-step guide which can help walk you through setting up a new Mail account. The rest of this guide does not incorporate the Apple site, but if you would like to try it please visit this link.

First, open the Mail application. If this is your first time launching Mail it will ask you if you would like to set up an account. If it does not ask automatically you can start the new account wizard by opening the File menu and choosing Add Account.

OS X Mail File Menu

Time to fill out some basic information:

Full Name is the name people see in their email clients when you send them a message.

Email Address is your full address, including the @ symbol and domain name.

Don’t forget to type in your password. Some versions of Mail will let you skip this step and will ask you for the password when first try to check your email after completing the setup wizard.

Mail Add Account 1

Press Continue.

On the following screen:

Mail Add Account 2

Description can be anything you want, normally just a short name for the account (ex: my email, my email domainname.com, home email, etc)

Account Type can be POP, IMAP, or Exchange. For a standard hosting account we normally recommend IMAP as your mail will be safely stored on the server. POP will download the mail to your local machine, and Exchange is normally only used in business environments where you are operating an Exchange server.

Here you can see the three incoming server types in the menu: POP, IMAP, and Exchange.

Mail Add Account 2 - Types

Incoming Mail Server is the server name that you use to check your email.

User Name is your email address. In some cases you can use just the user name (everything before the @ symbol) but to play it safe enter your full email address including the @ symbol and domain name (this is called “full realm authentication”).

Don’t forget to enter your password.

Click Continue.

Now we will set up the Outgoing Mail Server settings:

Mail Add Account 3

Description is a label for this outgoing mail server. Because Mail can use multiple outgoing mail servers at once it asks you to save it using a name, in this case a description.

Outgoing Mail Server is the server name that you will use to send your outbound email. Check the box next to Use only this server if you do not plan on setting up any additional outbound servers.

– Check the box next to Use Authentication and enter your full email address with the @ symbol and domain name as well as your password. Please note that outbound authentication is not always required but is strongly recommended if you want your email to remain as trouble-free as possible.

Press Continue.

Mail Add Account 4

You will see a summary page similar to the one above.

If you leave the box marked Take account online checked and then click Create your new email account will immediately go online and attempt to download your mail on the server.

Note that any of these settings, can be changed at a later time by going to the Mail menu bar item, followed by Preferences, and then Accounts.

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