Import Emails with Webmail on a cPanel Server

When it comes to importing Emails on to a cPanel based server, using Webmail is the easiest method. Currently cPanel-based servers offer three different webmail interfaces [Horde, Squirrel Mail, and RoundCube] for viewing and managing email accounts without the need to setup an email client. This tutorial will focus on how to import emails from your server by utilizing the Horde Webmail interface. Continue reading “Import Emails with Webmail on a cPanel Server”

Export Emails with Webmail on a cPanel Server

When it comes to exporting Emails on a cPanel based server using Webmail is the easiest method. Currently, cPanel-based servers offer three different webmail interfaces [Horde, Squirrel Mail, and RoundCube] for viewing and managing email accounts. Using a webmail client allows you access to your Emails without the need to setup an email client. This tutorial will focus on how to export emails from your server by utilizing the Horde Webmail interface. Continue reading “Export Emails with Webmail on a cPanel Server”

How To Set Your Default Address in cPanel

  1. This tutorial assumes you’ve already logged in to cPanel, and are starting on the home screen.image01
  2. Now let’s set our default email address.image02
  3. Click the Default Address icon.image03
  4. This is where you set your default address, so that all unrouted email will have a place to go.image04
  5. Currently, our default address is set to our account name, meaning all unrouted emails will be stored in our main email account.image05
  6. Since we likely won’t be using that address, let’s set it to an email address we will be using.image06
  7. Click “Forward to email address”.image07
  8. Then enter the email address you want as your default address.image08
  9. Click “Change”.image09
  10. That’s it! The default address has been set.image10
  11. The new default address setting can be seen here.image11
  12. You can always update your default address setting by returning to this screen.image12

 

How To Set up an Autoresponder in cPanel

  1. This tutorial assumes you’ve already logged in to cPanel, and are starting on the home screen.image01
  2. Now let’s setup an autoresponder.image02
  3. Click the Autoresponders icon.image03
  4. This is where you create autoresponders for your email addresses. Autoresponders send messages back automatically, to anyone who sends an email to a specified address.image04
  5. Enter an interval value, then enter an email address you want to set an autoresponder for.image05
  6. An interval of 8 hours means the autoresponder cannot send more than 1 email to an address within an 8 hour period.image06
  7. Now complete the rest of the autoresponder email.image07
  8. When finished, click “Create/Modify”.image08
  9. That’s it! The autoresponder has been setup. Now when someone sends an email to John, the “Out of Office” email will automatically be sent to them.image09

 

How To Set up Email Forwarding in cPanel

  1. This tutorial assumes you’ve already logged in to cPanel, and are starting on the home screen.image01
  2. Now let’s setup an email forwarder.image02
  3. Click the Forwarders icon.image03
  4. An email forwarder allows you to send a copy of all email from one address to another. This is handy when you have multiple addresses, but only want to have to check one of them.image04
  5. Click the “Add Forwarder” button.image05
  6. Enter the email address you want to forward…image06
  7. Then enter the address you want the message forwarded to.image07
  8. Click “Add Forwarder”.image08
  9. That’s it! The email forwarder has been setup, and will start working immediately.image09

 

How To Set up Email Filters in cPanel

  1. This tutorial assumes you’ve already logged in to cPanel, and are starting on the home screen.cpanel-paperlantern-6-emailfilters--01
  2. Now let’s setup an email filter.cpanel-paperlantern-6-emailfilters--02
  3. Click the User Filters icon.cpanel-paperlantern-6-emailfilters--03
  4. Then click the “Manage Filters” link next to the email account you want to create a filter for.cpanel-paperlantern-6-emailfilters--04
  5. Then click “Create a New Filter”.cpanel-paperlantern-6-emailfilters--05
  6. Enter a name for the filter.cpanel-paperlantern-6-emailfilters--06
  7. Then specify the rule.cpanel-paperlantern-6-emailfilters--07
  8. Now define an “action” for the rule.cpanel-paperlantern-6-emailfilters--08
  9. In this case, the action is to deliver the email to the inbox.cpanel-paperlantern-6-emailfilters--09
  10. To finish, click the “Create” button.cpanel-paperlantern-6-emailfilters--10
  11. That’s it! The filter has been created.cpanel-paperlantern-6-emailfilters--11
  12. You can always return to this screen to create new filters, or edit or delete existing ones.

 

How To Enable Spam Protection in cPanel

  1. This tutorial assumes you’ve already logged in to cPanel, and are starting on the home screen.cpanel-paperlantern-7-spam--01
  2. Now let’s learn how to enable spam protection.cpanel-paperlantern-7-spam--02
  3. Click the BoxTrapper icon.cpanel-paperlantern-7-spam--03
  4. Box Trapper protects your inbox from spam by requiring all email senders who aren’t on your Whitelist, to reply to a verification email before you can receive their mail.cpanel-paperlantern-7-spam--04
  5. To enable BoxTrapper for an email address, click “Manage”.cpanel-paperlantern-7-spam--05
  6. Then click the “Enable” button.cpanel-paperlantern-7-spam--06
  7. BoxTrapper has now been enabled for this address. Click “Go Back”.cpanel-paperlantern-7-spam--07
  8. Next you’ll want to configure your BoxTrapper settings. Click the “Configure Settings” link.cpanel-paperlantern-7-spam--08
  9. You can set various options here, including auto-whitelisting for addresses you send email to.cpanel-paperlantern-7-spam--09
  10. Next click “Edit Confirmation Messages”.cpanel-paperlantern-7-spam--10
  11. From here you can edit the standard confirmation messages already setup for you.cpanel-paperlantern-7-spam--11
  12. Next, click “Edit White/Black/Ignore Lists”.cpanel-paperlantern-7-spam--12
  13. From here you can add addresses to your Whitelist, Blacklist, and Ignore list.cpanel-paperlantern-7-spam--13
  14. Once you have BoxTrapper setup the way you want, you’ll notice a huge reduction in spam.cpanel-paperlantern-7-spam--14
  15. Another option for controlling spam is to use SpamAssassin.cpanel-paperlantern-7-spam--15
  16. You can use SpamAssassin in conjunction with BoxTrapper for maximum spam control, or you can use BoxTrapper on its own, or SpamAssassin on its own.cpanel-paperlantern-7-spam--16
  17. Click to Enable SpamAssassin.cpanel-paperlantern-7-spam--17
  18. Then click “Go Back”.cpanel-paperlantern-7-spam--18
  19. You’ll now want to configure SpamAssassin, so click the “Configure” button.cpanel-paperlantern-7-spam--19
  20. From here you can setup your blacklist with email addresses you KNOW are spam …cpanel-paperlantern-7-spam--20
  21. … and can add email addresses to your whitelist … addresses you KNOW are NOT spam.cpanel-paperlantern-7-spam--21

 

How To Use Webmail from Within cPanel

  1. This tutorial assumes you’ve already logged in to cPanel, and are starting on the home screen.cpanel-paperlantern-9-webmail--01
  2. Now let’s learn how to use webmail to access our email from within cPanel.cpanel-paperlantern-9-webmail--02
  3. Click the Email Accounts icon.cpanel-paperlantern-9-webmail--03
  4. To access webmail for the main account, you would use this link… but we’re not going to do this because we want to access webmail for a specific account.cpanel-paperlantern-9-webmail--04
  5. Instead, click the “More” drop-down box for the email account you wish to access.cpanel-paperlantern-9-webmail--05
  6. Then click “Access Webmail”.cpanel-paperlantern-9-webmail--06
  7. Type the email address password, then click “Log in”.cpanel-paperlantern-9-webmail--07
  8. This is the Horde webmail main screen, where we can check our inbox …cpanel-paperlantern-9-webmail--08
  9. … and compose a “New Message”.cpanel-paperlantern-9-webmail--09

 

How To Create an Email Account in cPanel

  1. This tutorial assumes you’ve already logged in to cPanel, and are starting on the home screen.image01
  2. Now let’s create a new email account.image02
  3. Click the Email Accounts icon.image03
  4. Enter the email address you want to create, and assign it a password.image04
  5. Set a mailbox quota for the account if you wish.image05
  6. Then click “Create Account”.image06
  7. That’s it! The new email account has been successfully created.image07
  8. From the Email Accounts screen you can access webmail for the account, change its password, change the quota, or even delete the account.image08

 

How To Set Up Email in Outlook 2016 for Mac

Pre-Flight Check

Step #1: Add or Edit the Email Account

  1. To set up a new email account or edit the settings on an existing one, click the Tools menu and then select Accounts to open the Accounts panel.

    Outlook2016MacToolsAccounts

  2. The setup process is slightly different depending on whether you have any existing email accounts configured in Outlook 2016:
    • Setting up your first email account: If this is your first time setting up Outlook 2016, you will need to click on the envelope icon next to the third option: Other Email (iCloud, Google, Yahoo!, or other accounts):

      Outlook2016MacAccountsPanel1

    • Setting up an additional email account: Once any email account has been set up in Outlook 2016, additional accounts can be added by clicking the plus sign in the lower left corner and selecting Other Email… from the pull-down menu:

      Outlook2016MacAddExtAcct

    • Changing the settings for an existing email account: Click on the account’s name in the account list on the left to make changes to any existing account in Outlook 2016, and skip ahead to Step #4: Editing an Existing Email Account.
      Note: You cannot edit an existing email account to directly change its connection method. To change an account from POP to IMAP or vice versa, simply add a new account for the email address as described below and select the desired connection type. Outlook 2016 will allow you to have multiple accounts for the same email address, so an account for sample@example.com using IMAP can coexist with an account for sample@example.com using POP. To prevent data loss, do not delete the existing account before adding a new one.

Step #2: Configuring a New Email Account

On the account information panel, enter the information as follows:

Outlook2016MacAcctInfo

At first, you will only see the E-mail address and Password fields. Once you enter your email address, Outlook 2016 will recognize that you’re not attempting to connect to a web service such as iCloud, Google, or Yahoo, and will automatically expand the window to reveal all the fields shown in the image above.
  • E-mail address: requires your complete email address, such as sample@example.com.
  • Password: is the password associated with the email account.
  • User Name: is your full email address. It should exactly match what you entered into the E-mail address field above.
  • Type: you may select IMAP or POP. IMAP is recommended for its ability to sync messages between multiple devices (to learn more about the difference between the protocols, see IMAP vs POP3 email).
  • Incoming server:
    • When using standard (non-SSL) settings, use mail.yourdomainname.com
    • When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com)
    • The default port numbers should not need to be changed unless you have configured your server to use non-standard ports (not common)
    • Check the box next to Use SSL to connect (recommended)
  • Outgoing server:
    • When using standard (non-SSL) settings, use mail.yourdomainname.com
    • When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com)
    • The default port numbers should not need to be changed unless you have configured your server to use non-standard ports (not common)
    • Check the box next to Use SSL to connect (recommended)

Once you’ve entered all the requested information, click the Add Account button at the bottom of the window to create the account with your specified settings.

Step #3: Configure Security Settings

When you add your email account, an alert window may prompt you to review security settings. This is expected if you have not already purchased and installed a signed, third-party verified SSL certificate on your mail server. If you see no such prompt, then you’re all set and can begin using Outlook 2016 with your email account immediately.

If you do get a security prompt, which specifies that information that you view and send will be encrypted, note that Outlook 2016 will not be able to verify the security of the certificate through a third-party because you are the only authority validating it:

Outlook2016MacSSLAlert

If you wish to proceed with the connection, you have two options:

  • You can click the Continue button to proceed, with the caveat that you may need to accept the warning each time Outlook connects.
  • Or, you can permanently store the certificate and treat it as trusted, by clicking Show Certificate and then checking the box next to Always trust … before clicking Continue. You will need to authenticate with your password to store the exception for your self-signed certificate.

Outlook2016MacSSLAdd

Note: A self-signed certificate uses the same level of encryption as a third-party verified certificate; the difference is that it is you who are verifying your server’s identity and not a third party who is paid for the service. However, if you would prefer to use a third-party verified SSL certificate to cover core services (cPanel/WHM, POP3, IMAP, SMTP and FTP) on your server, you can find instructions for ordering and installing an SSL certificate at Install an SSL Certificate on a Domain using cPanel, and you’ll find a guide to installing your certificate on email and other core server services at Installing Service SSLs in cPanel. Should you find that you need any assistance, please feel free to contact a Heroic Support® technician who can assist with obtaining and installing an SSL from the vendor of your choice.

Once connected, Outlook 2016 will download your mail from the server along with any custom directories you’ve added, which will be synced by default.

Step #4: Editing an Existing Email Account

To change the settings on an existing email account, click the Tools menu and then select Accounts to open the Accounts panel.

Click on the name of the account in the left pane, and make the desired changes:

Outlook2016EditAcctExtOpt

  • User Name: is your full email address. It should exactly match the value of the E-mail address field above.
  • Password: is the password associated with the email account.
  • Incoming server:
    • When using standard (non-SSL) settings, use mail.yourdomainname.com
    • When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com)
    • The default port numbers should not need to be changed unless you have configured your server to use non-standard ports. If you do need to configure mail on a different port, you can check the box next to Override default port and enter the appropriate incoming mail server value (POP3 should be 110 for non-SSL connections and 995 when using SSL; IMAP should be 143 for non-SSL connections and 943 when using SSL.)
    • Check the box next to Use SSL to connect (recommended) for a secure connection.
  • Outgoing server:
    • When using standard (non-SSL) settings, use mail.yourdomainname.com
    • When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com)
    • The default port numbers should not need to be changed unless you have configured your server to use non-standard ports. If you do need to configure mail on a different port, you can check the box next to Override default port and enter the appropriate outgoing mail server value (25 for non-SSL connections and 465 when using SSL; Unlike many other mail clients, Outlook 2016 does not require you to use port 587 on Mac OS X).
    • Check the box next to Use SSL to connect (recommended) for a secure connection.
    • The More Options… button will allow you to configure authentication for the outgoing (SMTP) mail server:

      Outlook2016MacEdAcExMOpt

      • Authentication: Typically, Use Incoming Server Info is sufficient, but if you receive connection errors due to SMTP authentication, you may need to select User Name and Password. Do not select None; you will not be able to send mail if None is selected as the authentication type.
      • User Name: This field can only be filled in if you use the User Name and Password authentication type. If enabled, it must be the full email address.
      • Password: This field can only be filled in if you use the User Name and Password authentication type. If enabled, use the email account’s password.

Bonus: Select IMAP Folders to Sync

By default, Outlook 2016 for Mac OS X will sync all IMAP folders. To specify which ones you want to sync, pull down under the Tools menu and select IMAP Folders… to bring up the Folder Browser.

Outlook2016MacIMAP

In the Folder Browser, you will see a list of your accounts in the left pane.

  • In the first pane, click on the IMAP account’s name
  • In the second pane, click on INBOX (or the desired custom folder, if listed)
  • In the third pane, click on the folder to which you want to subscribe or unsubscribe.
  • Folders to which you already are subscribed will be displayed in bold type, while folders to which you are not currently subscribed will be displayed in a light-face font. Note that on some versions of Mac OS X, the distinction can be almost imperceptible.
  • Clicking on the name of a folder to which you are subscribed will allow you to click the red ( – ) Unsubscribe button in the top-left menu, and clicking on the name of a folder to which you are not subscribed will allow you to click on the green ( + ) Subscribe button in the top-left menu.
  • You can not unsubscribe to default account folders, such as Drafts, Junk, Sent, and Trash.

Outlook2016MacFldOpt