Adding New Users

[wp101 video=”new-users”]

In this video, the instructor explains how to manage users and roles in WordPress, allowing multiple people to contribute to and manage a site with the right level of access.

1. The Users Panel

• From here, you can:
  • Add new users
  • Edit user details
  • Delete users
  • Use bulk actions to delete or change roles for multiple users at once

2. WordPress User Roles & Permissions

• Administrator: Full access to all admin functions and settings.
• Editor: Can create, publish, and edit all posts and pages (including those by other users).
• Author: Can write and publish their own posts.
• Contributor: Can write and manage their own posts, but cannot publish (must submit for review).
• Subscriber: Can only manage their profile and read content.

3. Example: Adding a Contributor

• A new team member (Stephanie) is added as a Contributor.
• Contributor workflow:
  • Can write and save drafts.
  • Posts appear as Pending Review.
  • An Editor or Administrator must approve and publish.
• Administrators can:
  • Preview submitted articles.
  • Edit content if needed.
  • Publish once ready.

4. Editing User Accounts

• Select Edit next to a user’s name to adjust their settings.
• Options include:
  • Enable/disable the Visual Editor (restrict to text-only).
  • Change Admin color scheme.
  • Enable keyboard shortcuts (useful for moderating comments).
  • Show/hide the Toolbar when viewing the site.
  • Update role, name, contact info, bio, and password.

5. Editing Your Own Profile

• Access your personal profile by selecting Edit Profile under your username in the top-right toolbar.

Key Takeaway:

WordPress’s user management system makes it easy to assign the right level of permissions to each team member. This ensures secure collaboration, controlled publishing workflows, and efficient site management.

In the next video, you’ll explore the settings available in your Personal Profile.