Group Leader Capabilities

This page outlines the capability changes available in LearnDash LMS > Groups > Settings, and explains what Group Leaders can do under each configuration.

Group management options are divided into Basic and Advanced capabilities:

• Basic includes the core permissions required to manage assigned groups, courses, and users.
• Advanced builds on Basic by adding permissions for managing content created by others, accessing private items, and performing higher-impact administrative actions.

Capability names are listed using their internal WordPress identifiers to help administrators understand exactly which permissions are applied when each option is enabled.

Note: The ‘Advanced’ section includes the capabilities of ‘Basic’.

Manage Groups

Basic capabilities:

• edit_groups
• edit_published_groups
• delete_group, delete_groups
• delete_published_groups
• publish_groups

Note: We’re working on improving how new groups appear for Group Leaders. Currently, if a Group Leader creates a new group, it won’t automatically appear in their list on the main ‘Groups’ page (LearnDash > Groups). This is because the system checks if they’re assigned as a leader to that specific group, not just if they have the ‘Group Leader’ role.

Workaround: After creating a group, the Group Leader needs to manually add themselves as a leader to that new group. Then it will appear in their list.

Advanced capabilities:

• delete_others_groups
• edit_others_groups
• delete_private_groups
• edit_private_groups
• read_private_groups

Manage Courses

Basic capabilities:

• edit_courses
• edit_published_courses
• delete_course
• delete_courses
• delete_published_courses
• publish_courses
• wpProQuiz_show
• wpProQuiz_add_quiz
• wpProQuiz_edit_quiz
• wpProQuiz_delete_quiz
• wpProQuiz_show_statistics
• wpProQuiz_toplist_edit

Advanced capabilities:

• delete_others_courses
• edit_others_courses
• delete_private_courses
• edit_private_courses
• read_private_courses
• wpProQuiz_reset_statistics
• wpProQuiz_import
• wpProQuiz_export

Manage Users

Basic capabilities:

• Edit_users
• Group Leaders with Basic Capabilities can manage users in their group(s) and associated course(s) by navigating to: LearnDash LMS > Groups > Group Administration > List Users.
• This will display a list of users enrolled in the Group Leader’s group or courses.
• You can click on any user in the list to view their user profile.

Advanced capabilities:

• list_users
• create_users
• delete_users

When configuring Group Leader permissions, choose the capability level that best matches the responsibilities you want to delegate. Basic capabilities are sufficient for most day-to-day group, course, and user management tasks, while Advanced capabilities provide broader administrative control and should be enabled with care.

After making changes, we recommend testing permissions with a Group Leader account to confirm the experience matches your expectations and internal workflows.